Your documents,
finally intelligent
AI DMS transforms static files into a living, queryable knowledge base. Ask questions in natural language — get precise answers from your own documents, instantly.
Core Capabilities
Everything your team needs
to work smarter
AI DMS replaces folder-hunting and manual searching with a single intelligent interface across your entire document library.
AIDMS Intelligence Chat
Converse with your document library in plain language. The AI retrieves precise, context-aware answers and cites exactly which document passage it used — ensuring full traceability and accuracy.
Semantic Search
Go beyond keyword matching. Toggle Semantic Search to find documents by meaning and intent, surfacing relevant content even when the exact terminology differs from your query.
Instant PDF Preview & Extraction
Upload a PDF and instantly see a full in-browser preview alongside automatically extracted text in Macedonian and Albanian — no additional processing steps required.
Real-Time Dashboard
Monitor documents, storage, users, approvals, and system events on a live dashboard powered by SignalR — all metrics update instantly without page refresh.
Role-Based Access Control
Define granular permission roles — Administrator, Basic, or custom — and assign users to departments. Every feature, folder, and document is access-controlled at the role level.
Full Audit Trail
Every data change — insert, update, or delete — is logged with a timestamp, table name, and operation type. Filter by date range, search old and new values, and export to Excel for compliance.
Folders, Tags & Departments
Organise your document library with folders for hierarchical structure, colour-coded tags for thematic grouping, and departments for organisational scoping.
Approval Workflows
Route documents through structured approval queues. Stakeholders receive in-app notifications for review requests, approvals, and rejections — with a full status trail.
Built-In Team Chat
Communicate directly with colleagues without leaving the platform. The internal chat module keeps document discussions contextual and centralised alongside the files being discussed.
How It Works
From upload to answer
in four steps
AI DMS handles the complexity. You handle the decisions.
Add Your Documents
Upload PDFs from your local filesystem or mobile device. Fill in the title, description, department, and optional colour-coded tags. The system supports batch uploads across all departments.
AI Extracts & Indexes
The moment a file is uploaded, AIDMS renders a live PDF preview and automatically extracts the full text content in multiple languages, ready for semantic indexing.
Ask or Filter
Use the AIDMS Intelligence chat to ask natural-language questions, or use Advanced Search with keyword, department, date, and tag filters — plus Semantic Search for concept-level retrieval.
Decide with Confidence
Every AI answer links back to the exact source passage. Approve documents through the workflow queue, share findings via internal chat, and track every action in the Audit Trail.
The Platform
Every screen, built with purpose
13 dedicated modules, each designed to solve a specific operational challenge in document management.
Secure email/password authentication with Remember Me, Forgot Password recovery, and multi-language UI switcher accessible even before login.
The AI chat interface — the heart of the platform. Ask questions in natural language and receive source-cited answers from your document library in real time.
Real-time KPI overview: documents, departments, users, roles, approvals, tags, and total storage — all live-updated via SignalR, with a scrollable activity feed.
Central repository with upload modal, inline PDF preview, automatic multilingual text extraction (MK + AL), department assignment, tag application, and full CRUD management.
Multi-filter search combining keyword, department, date range, and tags — with a Semantic Search toggle for AI-powered concept-level retrieval.
Full compliance log: every system change recorded with timestamp, table name, and type. Search old/new values, filter by date, and export to Excel.
Register users with full profile fields, assign to departments, activate on creation. Manage roles — Administrator, Basic, or custom — with granular permissions.
Create and manage organisational units. Documents and users are scoped by department, enabling access control and filtered views across the platform.
Create colour-coded tags for thematic document grouping. Organise content hierarchically using folders. Both systems work in combination with Advanced Search filters.
Internal inbox for system alerts (approvals, rejections, mentions). Built-in team chat for colleague messaging — all within the platform, no external tools needed.
Multilingual Platform
Speak to your documents
in your language
AI DMS is built for multilingual organisations. The full UI, AI extraction, and voiceover system are available in four languages.
English
Primary interface language
Macedonian
Македонски јазик
Albanian
Gjuha shqipe
Slovak
Slovenský jazyk
Security & Compliance
Enterprise-grade security,
zero compromise
Your documents are your most sensitive assets. AIDMS is designed with security at every layer.
Role-Based Access Control
Administrator, Basic, and custom roles define exactly what each user can see and do. Department-level scoping adds an additional layer of data isolation.
Immutable Audit Log
Every insert, update, and delete is recorded with timestamp, actor, table, and before/after values. Nothing changes without a trace. Export-ready for auditors.
Secure Authentication
Email/password authentication with password confirmation, current-password verification for changes, account activation control, and email confirmation workflows.
On-Premise Deployment
Deploy on your own servers or private cloud. Your documents never leave your infrastructure. Full integration with SharePoint and local storage environments.
Session Management
Active session tracking and management from the Settings panel. Administrators can review and terminate active sessions across the organisation.
Approval Workflows
Documents requiring validation go through a structured approval queue. No document enters the active library without the appropriate sign-off.
Use Cases
Built for organisations
that run on documents
Any organisation with a significant document library gains immediate ROI from AIDMS.
Law Firms & Legal Departments
Search across hundreds of contracts, case files, and legal briefs in seconds. The Semantic Search surfaces relevant precedents even when exact clause language differs. Full audit trail satisfies regulatory requirements.
Finance & Accounting
Centralise invoices, reports, payroll documents, and compliance filings. Approve documents through structured workflows, track every change, and export audit logs to Excel for year-end reporting.
Human Resources
Manage employee contracts, onboarding packets, and policy documents in a structured, permission-controlled environment. Department scoping ensures employees only access their relevant files.
Public Sector & Municipalities
Handle multilingual regulatory documents, public records, and inter-departmental communications in a single platform. Macedonian and Albanian support is native and built-in.
Healthcare & Clinics
Store and retrieve protocols, patient intake forms, and compliance documents with RBAC ensuring only authorised staff access sensitive records. Audit trails document every access and modification.
Consulting & Professional Services
Maintain a structured knowledge base of proposals, deliverables, and client reports. The AI chat turns the entire document library into an instantly queryable knowledge base for consultants.
Ready to transform how your organisation works with documents?
Book a personalised demo and see AIDMS working with your actual document library. We'll tailor the walkthrough to your industry and use case.